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Legal

Cookie Policy

Effective August 25, 2026·Version 1.0

Categories we use

Strictly necessary, functional, analytics, and marketing technologies — what each one does and how long it lasts.

Your controls

The cookie preference centre, browser controls, and how we honour Global Privacy Control signals.

No sale or sharing

We do not sell personal information or share it for cross-context behavioural advertising.

This Cookie Policy explains how SoftwarePac LLC ("SoftwarePac LLC", "we", "us") uses cookies and similar tracking technologies on our website within our software-as-a-service products, and in connection with our licensed software products (collectively, the "Services"), what those technologies do, and how you can control them. It should be read together with our Privacy Policy, which explains how we handle personal data more generally.

1. What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They allow the site to recognise your device, remember your preferences, and understand how the site is used. Cookies set by the site you are visiting are called first-party cookies; those set by another domain are third-party cookies.

We also use technologies that work similarly to cookies, including:

  • Pixels and web beacons: small transparent images embedded in pages or emails that record whether content was opened or viewed.
  • Local storage and session storage: browser-based storage used to hold preferences and application state, often larger and more persistent than cookies.
  • Software development kits (SDKs): code integrated into applications that performs functions comparable to cookies.
  • Server-side logging: records of requests made to our servers, including IP address and browser identifiers.

In this Policy, "cookies" refers to all of these technologies unless stated otherwise.

2. Why We Use Cookies

  • To operate the Services, keep you signed in, and maintain session security.
  • To remember your settings and preferences, such as language and display options.
  • To protect against fraud, credential stuffing, and other abuse.
  • To measure how the Services are used so we can improve performance, reliability, and usability.
  • To understand the effectiveness of our marketing, where you have consented.

3. Categories of Cookies We Use

3.1 Strictly necessary cookies

These are required for the Services to function and cannot be switched off in our systems. They are typically set in response to actions you take, such as signing in, setting privacy preferences, or completing a form. Without them, parts of the Services will not work. Because they are essential, we do not require consent for these cookies, though we tell you about them here.

Cookie / technologyPurposeTypeRetention
Session identifierMaintains your authenticated session across pagesFirst-partySession
Authentication tokenKeeps you signed in between visits where you select 'remember me'First-partyUp to 30 days
CSRF tokenProtects against cross-site request forgery attacksFirst-partySession
Load balancingRoutes your requests to the correct server for consistent performanceFirst-partySession
Consent preferencesRecords your cookie choices so we do not ask repeatedlyFirst-partyUp to 12 months
Security and abuse preventionDetects automated abuse and suspicious sign-in activityFirst / third-partyUp to 12 months

3.2 Functional cookies

These enable enhanced functionality and personalisation, such as remembering your language, region, time zone, or interface preferences, and supporting embedded content and live chat. If you disable them, some features may not work as intended.

Cookie / technologyPurposeTypeRetention
Preference storageRemembers language, time zone, and display settingsFirst-partyUp to 12 months
Support chat widgetEnables live chat and retains conversation contextThird-partyUp to 12 months
Embedded mediaSupports embedded video or documentation contentThird-partyVaries by provider

3.3 Analytics and performance cookies

These help us understand how visitors and users interact with the Services by collecting information in aggregate — pages viewed, features used, errors encountered, and load times. We use this to diagnose problems and improve the product. Where required by law, these are set only after you consent.

Cookie / technologyPurposeTypeRetention
Web analyticsMeasures page views, sessions, traffic sources, and navigation pathsThird-partyUp to 24 months
Product analyticsMeasures in-product feature usage and adoptionFirst / third-partyUp to 24 months
Error and performance monitoringCaptures errors and performance metrics to improve reliabilityThird-partyUp to 12 months

3.4 Marketing and advertising cookies

These may be set to measure the effectiveness of our marketing campaigns and, where applicable, to show relevant content on other websites. They are set only with your consent and can be withdrawn at any time. We do not sell personal information, and we do not share personal information for cross-context behavioural advertising as those terms are defined under U.S. state privacy laws.

Cookie / technologyPurposeTypeRetention
Campaign attributionIdentifies which campaign or referral led you to usFirst / third-partyUp to 12 months
Conversion measurementMeasures sign-ups and enquiries resulting from a campaignThird-partyUp to 12 months
Email engagement pixelRecords whether a marketing email was opened or links clickedThird-partyNot applicable

The tables above describe the categories of technologies in use. A live, itemised inventory of the specific cookies currently set — including names, providers, and exact durations — is available in the cookie preference centre on our website, which is updated automatically as our cookie use changes.

4. Third-Party Cookies

Some cookies are placed by third parties who provide services to us, such as analytics providers, content delivery networks, support chat vendors, and marketing platforms. These providers may collect information about your online activities across websites over time. We do not control third-party cookies, and their use of information is governed by their own privacy notices. Details of the specific providers we use are listed in our cookie preference centre and, for customers, in our sub-processor list.

5. Your Choices and How to Manage Cookies

5.1 Cookie preference centre

Where required by law, we display a cookie banner when you first visit our website. You may accept all cookies, reject all non-essential cookies, or choose by category. You can reopen the preference centre at any time from the link in our website footer to review or change your choices. Withdrawing consent is as easy as giving it, and withdrawal does not affect the lawfulness of processing carried out before withdrawal.

5.2 Browser controls

Most browsers let you view, delete, and block cookies through their settings. Blocking all cookies will prevent parts of the Services from working. Instructions are available in the help documentation for your browser, typically under a Privacy or Security section. Note that browser settings apply per browser and per device, so you will need to repeat your choices on each one.

5.3 Global Privacy Control and Do Not Track

We honour the Global Privacy Control (GPC) signal where required by applicable law, treating it as a valid request to opt out of the sale or sharing of personal information. There is no common industry standard for interpreting browser "Do Not Track" signals, and we do not currently respond to them.

5.4 Opting out of third-party analytics and advertising

Many analytics and advertising providers offer their own opt-out mechanisms, and industry bodies such as the Digital Advertising Alliance, the Network Advertising Initiative, and the European Interactive Digital Advertising Alliance provide consolidated opt-out tools. Opting out does not stop you seeing advertising; it means the advertising you see is less likely to be tailored.

6. Cookies in Our SaaS Products

Within the authenticated areas of our SaaS products, we generally use only strictly necessary and functional cookies, plus product analytics where permitted by the customer's agreement. Where our customer is the controller of the relevant personal data, that customer determines what analytics are enabled for its users, and its own privacy notice will apply. If you access our products through your employer's account and have questions about the settings in place, contact your organisation's administrator.

7. Licensed Software Installed in Your Environment

Our licensed software products are installed and run in your own environment and do not use cookies in the way a website does. They may, however, use local configuration files and may transmit limited licence activation and entitlement information to us, as described in our Privacy Policy. Where a product includes an embedded browser view or connects to a hosted component, cookies may be used for that component only, and the categories described above apply. Where a product offers optional usage telemetry, it is disabled unless you or your administrator enable it.

10. Contact Us

If you have questions about this Cookie Policy or how we use cookies, please contact us:

SoftwarePac LLC

4727 Valley View Blvd. NW #1096

Roanoke, VA 24012, United States

Email: info@softwarepac.com